# Closing Monthly Settlements

#### Overview

The Close Month view helps you finalize your working hours and related billing for each calendar month.

You’ll verify recorded hours, attach required documents (such as invoices), and submit the settlement for approval — all in one workflow.

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#### Who Benefits

Employees / Contractors – complete and submit monthly work summaries for invoicing

Managers / Finance Teams – get verified, consistent billing data for processing

HR Teams – receive accurate leave and work time confirmations for payroll

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#### Steps to Close the Month

1. Go to the Close Month view

   Navigate to Self Service → Close Month to access your monthly settlements table.
2. Review the settlements table

   You’ll see a list of your previous and current months:

   * Year & Month
   * Expected hours
   * Hours worked
   * Days off
   * Balance (over/underworked)
   * Settlement state (e.g., *OPEN*)
   * Invoice state (e.g., *PAID*)
   * Availability status (e.g., *Available in 10 days* if it’s too early to close)
3. Start the settlement

   When the current month is available for closure:

   * Click the “Close Month” button next to that row.
4. Confirm the monthly summary

   The system will present a summary including:

   * Contract details (e.g., contract type, duration, currency, billing method)
   * Working hours – total recorded hours
   * Leaves – days off approved in the selected month
5. Sign the work confirmation

    Sign and upload the system-generated Work Confirmation document
6. Upload your invoice

   Attach your invoice, bill, or required settlement document for the period.
7. Set the last working day

   Specify the final day of work in the billing period — usually the last day of the month.
8. Review & submit
   * Double-check the settlement amount matches your invoice.
   * Add a comment if needed.
   * Submit the settlement for approval by Finance or HR.

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#### Outcome

* Ensures accurate, traceable monthly work summaries
* Speeds up payroll and invoicing processes
* Reduces manual errors and improves compliance